Updated on May 25, 2018
What information Harbor Media collectsWe collect information about you only if we need the information for legitimate purposes. Harbor Media will have information about you only if (a) you have provided the information yourself, (b) Harbor Media has automatically collected the information, or (c) Harbor Media has obtained the information from a third party. Below we describe the various scenarios that fall under each of those three categories and the information collected in each one.
Information that you provide usi. Membership and volunteering: When you sign up to become a member or a volunteer, we ask for information to complete the process. This may include information that we need for CORI. This information is not sold or shared with any third party.
ii. Event registrations and other form submissions: We record information that you submit when you (i) register for any event, including webinars or seminars, (ii) subscribe to our newsletter or any other mailing list, (iii) submit a form in order to download any product, whitepaper, or other materials, (iv) participate in contests or respond to surveys, or (v) submit a form to request customer support or to contact Harbor Media for any other purpose.
iii. Payment processing: When you buy something from us, we use third-party payment gateways such as Amazon, Cafepress, and PayPal. They store your information and are encrypted. Please visit their privacy policies for more details.
iv. Testimonials : When you authorize us to post testimonials about our products and services on websites, we may include your name and other personal information in the testimonial. You will be given an opportunity to review and approve the testimonial before we post it. You may update or delete these testimonials by contacting us: firstname.lastname@example.org
Information that we collect automaticallyi. Information from browsers, devices and servers: When you visit our website, we collect information that web browsers, mobile devices and servers make available, such as the internet protocol address, browser type, language preference, time zone, referring URL, date and time of access, operating system, mobile device manufacturer and mobile network information. We include these in our log files to understand more about visitors to our website.
iii. Information from application logs and mobile analytics: We collect information about your use of our products and services from application logs and in-house usage analytics tools, and use it to understand how your business use and needs can improve our products. This information includes clicks, scrolls, features accessed, access time and frequency, errors generated, performance data, storage utilized, user settings and configurations, and devices used to access and their locations.
Information that we collect from third partiesi. Referrals: If someone has referred any of our products or services to you through any of our referral programs, that person may have provided us your name, email address and other personal information. You may contact us at info@Harbor Media.org to request that we remove your information from our database. If you provide us information about another person, or if another person gives us your information, we will only use that information for the specific reason for which it was provided to us.
ii. Information from social media sites and other publicly available sources: When you interact or engage with us on social media sites such as Facebook, Twitter and LinkedIn through posts, comments, questions and other interactions, we may collect such publicly available information, including profile information, to allow us to connect with you, improve our products, or better understand user reactions and issues. Once collected, this information may remain with us even if you delete it from the social media sites. Harbor Media may also add and update information about you, from other publicly available sources.
Purposes for using informationIn addition to the purposes mentioned above, we may use your information for the following purposes:
- To keep you posted on new products and services, upcoming events, programs, fundraising, and other information that we think will be of interest to you;
- To ask you to participate in surveys, or to solicit feedback on our products and services;
- To set up and maintain your account, and to do all other things required for providing our services;
- To understand how users use our products and services, to monitor and prevent problems, and to improve our products and services;
- To provide community support, and to analyze and improve our interactions with community;
- To detect and prevent fraudulent transactions and other illegal activities, to report spam, and to protect the rights and interests of Harbor Media, Harbor Media’s users, third parties and the public;
- To update, expand and analyze our records, identify new members or volunteers or customers, and provide products and services that may be of interest to you;
- To analyze trends, administer our website, and track visitor navigations on our website to understand what visitors are looking for and to better help them;
- To monitor and improve marketing campaigns and make suggestions relevant to the user.
Withdrawal of consent: Where we rely on your consent as the legal basis, you have the right to withdraw your consent at any time, but this will not affect any processing that has already taken place.
Legitimate interests notice: Where we rely on legitimate interests as the legal basis and those legitimate interests are not specified above, we will clearly explain to you what those legitimate interests are at the time that we collect your information.
Your choice in information use
Opt out of non-essential electronic communications: You may opt out of receiving newsletters and other non-essential messages by using the ‘unsubscribe’ function included in all such messages. However, you will continue to receive notices and essential transactional emails.
Disable cookies: You can disable browser cookies before visiting our website. However, if you do so, you may not be able to use certain features of the website properly.
Optional information: You can choose not to provide optional profile information. You can also delete or change your optional profile information. You can always choose not to fill in non-mandatory fields when you submit any form linked to our website.
Who we share your information with
Third-party service providers: We may need to share your personal information and aggregated or de-identified information with third-party service providers that we engage, such as marketing and advertising partners, event organizers, web analytics providers and payment processors. These service providers are authorized to use your personal information only as necessary to provide these services to us.
Other cases: Other scenarios in which we may share the same information covered under Parts I and II are described in Part III.
Your rights with respect to information we hold about you as a controller
If you are in the European Economic Area (EEA), you have the following rights with respect to information that Harbor Media holds about you. Harbor Media undertakes to provide you the same rights no matter where you choose to live.
Right to access: You have the right to access (and obtain a copy of, if required) the categories of personal information that we hold about you, including the information's source, purpose and period of processing, and the persons to whom the information is shared
Right to rectification: You have the right to update the information we hold about you or to rectify any inaccuracies. Based on the purpose for which we use your information, you can instruct us to add supplemental information about you in our database.
Right to erasure: You have the right to request that we delete your personal information in certain circumstances, such as when it is no longer necessary for the purpose for which it was originally collected.
Right to restriction of processing: You may also have the right to request to restrict the use of your information in certain circumstances, such as when you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Right to data portability: You have the right to transfer your information to a third party in a structured, commonly used and machine-readable format, in circumstances where the information is processed with your consent or by automated means.
Right to object: You have the right to object to the use of your information in certain circumstances, such as the use of your personal information for direct marketing.
Right to complain: You have the right to complain to the appropriate supervisory authority if you have any grievance against the way we collect, use or share your information. This right may not be available to you if there is no supervisory authority dealing with data protection in your country.
Part II – Information that Harbor Media processes on your behalf
Information entrusted to Harbor Media and purposeInformation provided in connection with services: You may entrust information that you or your organization (“you”) control, to Harbor Media in connection with use of our services. This includes information regarding your vendors, customers and your employees (if you are a controller) or data that you hold and use on behalf of another person for a specific purpose, such as a customer to whom you provide services (if you are a processor). The data may either be stored on our system when you use our services, or transferred or shared to us as part of a request for technical support or other services.
(All the information entrusted to Harbor Media is collectively termed “service data”)
Ownership and control of your service dataWe recognize that you own your service data. We provide you complete control of your service data by providing you the ability to (i) access your service data, (ii) share your service data through supported third-party integrations, and (iii) request export or deletion of your service data.
How we use service dataWe process your service data when you provide us instructions through the various modules of our services. For example, when you generate a purchase order the name and address of your vendor will be used to generate the purchase order; and when you generate an invoice, information such as the name and address of your customer will be used to generate the invoice.
Who we share service data withThird party sub-processors: In order to provide services and technical support for our products Harbor Media engages third parties.
Employees and independent contractors: We may provide access to your service data to our employees and individuals who are independent contractors of Harbor Media involved in providing the services (collectively our “employees”). We ensure that access by our employees to your service data is restricted to specific individuals. Our employees will also have access to data that you knowingly share with us for technical support or to import data into our products or services. We communicate our privacy and security guidelines to our employees and strictly enforce privacy safeguards within Harbor Media.
Other cases: Other scenarios in which we may share information that are common to information covered under Parts I and II are described in Part III.
Data subject requestsIf you are from the European Economic Area and you believe that we store, use or process your information on behalf of one of our community members, please contact the community member if you would like to access, rectify, erase, restrict or object to processing, or export your personal data. We will extend our support to our community member in responding to your request within a reasonable timeframe.
Part III – General
Children’s personal informationHarbor Media does not knowingly collect personal information from children who are under 18 years of age. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information. If you believe that a child under 18 years has provided personal information to us, please write to info@Harbor Media.org with the details, and we will take the necessary steps to delete the information we hold about that child.
Information SecurityAt Harbor Media, we take data security very seriously. We have taken steps to implement appropriate administrative, technical & physical safeguards to prevent unauthorized access, use, modification, disclosure or destruction of the information you entrust to us. If you have any concerns regarding the security of your data, we encourage you to check our Security page or write to us at info@Harbor Media.org with any questions.
Locations and international transfersBy accessing or using our products and services or otherwise providing personal information or service data to us, you consent to the processing, transfer, and storage of your personal information or Service Data within the United States of America, the European Economic Area (EEA) and other countries where Harbor Media operates.
Do Not Track (DNT) requestsSome internet browsers have enabled 'Do Not Track' (DNT) features, which send out a signal (called the DNT signal) to the websites that you visit indicating that you don't wish to be tracked. Currently, there is no standard that governs what websites can or should do when they receive these signals. For now, we do not take action in response to these signals.
Disclosures in compliance with legal obligationsWe may be required by law to preserve or disclose your personal information and service data to comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements.
Enforcement of our rightsWe may disclose personal information and service data to a third party if we believe that such disclosure is necessary for preventing fraud, investigating any suspected illegal activity, enforcing our agreements or policies, or protecting the safety of our users.
Business transfersWe do not intend to sell Harbor Media. However, in the event that a business transfer may occur, we will ensure that the acquiring entity is legally bound to honor our commitments to you. We will notify you via email or through a prominent notice on our website of any change in ownership or in the uses of your personal information and service data. We will also notify you about any choices you may have regarding your personal information and service data.
Harbor Media, LLC
35 Pond Park Rd #8
Hingham, MA 02043